Staff advances and acquittal
Explain released funds through accepted expenses and confirmed returns.
Open a staff advance only for funds actually released
Keep approved advance and released advance amounts distinct.
Acquit part of an advance while leaving an explicit remainder
Combine accepted expenses and completed returns without erasing unresolved funds.
Route eligible spending above a funded advance to a separate claim
Avoid increasing the original released amount to make an acquittal fit.
Close an advance return only when company receipt is evidenced
Keep a return instruction distinct from completed receipt.
Acquit an advance after its planned activity is cancelled
Retain accepted pre-cancellation costs and return unused funds.
Acquit two advances by their own approved purposes
Do not net unrelated purpose balances into one apparent clearance.