Records and local rule
Original event advance released 1000. The event is cancelled after an accepted eligible preparation cost of 200. A completed unused-funds return of 500 is recorded. Cancellation ends the purpose but does not erase released cash or accepted expense evidence.
| Event record | Amount | State |
|---|---|---|
| Advance | 1000 | Released |
| Preparation expense | 200 | Accepted before cancellation |
| Return | 500 | Completed company receipt |
Process the recorded case
- Record purpose cancellation
- Keep accepted prior expenses linked
- Confirm unused funds returned
- Follow up any remaining unexplained amount
Do not label the whole advance cancelled with zero balance merely because the event will not proceed.
Check the outcome
What still needs explanation or return?
Show the worked answer
1000−200−500=300. The accepted 200 remains a linked expense despite the cancelled event.