Staff expense evidence and eligibility
Review payer evidence, receipt shares, personal exclusions and later refunds.
Hold an expense claim until its required evidence is complete
Separate a requested reimbursement from an evidenced eligible amount.
Separate personal items from a staff expense claim
Use evidenced line amounts rather than one eligible flag for a mixed receipt.
Check each claimant’s own paid share of a shared receipt
Enough receipt balance does not establish a claimant’s personal outlay.
Keep company-paid costs out of personal reimbursement
Confirm who actually bore each expense before paying a claimant.
Apply a supplied claim cap to one complete occasion
Retain requested, allowed and excess amounts separately.
Recover a later refund on an already reimbursed staff expense
Retain original reimbursement and track the employee’s return separately.