Use line references rather than document totals
Synthetic PO-118 cites Q-118 revision 1, while the current issued offer is revision 2. The purchase order lists nine setup units instead of eight and asks for a date that the quote left unconfirmed. The fixture requires sales to reconcile all three differences before creating a confirmed order. A matching document title is not evidence that the detailed scope matches.
| Field | Quote evidence | Purchase-order input | Required resolution |
|---|---|---|---|
| Revision | Q-118 r2 issued | Q-118 r1 | Confirm intended current scope |
| Setup units | 8 | 9 | Approve revised quantity or correct PO |
| Start date | To be confirmed | 26 October | Obtain schedule decision |
Hold confirmation until discrepancies are resolved
- Match quote and PO references
- Compare each operative field
- Record agreed resolutions
- Create the reconciled order baseline
Staff cannot treat an unconfirmed schedule as promised simply because it appears on the PO.
The customer corrects the revision but leaves quantity and date unchanged. Is the order ready?
Show the worked answer
No. Only one discrepancy is resolved. The quantity and schedule still need explicit decisions.
This is an operational comparison, not advice on the legal precedence of a purchase order and quotation. No prices or payment rights are inferred.