Prepare the purchasing decision
Synthetic R-H is approved for eight units. Buyer Bo owns preparing and issuing P-H; neither action has happened. Supplier acknowledgement can exist only for an identified released document in this example. Approval completion creates a buyer task, not an issued PO, receipt or payment.
| Stage | Owner / reference | Current evidence | State |
|---|---|---|---|
| Purchase approval | Reviewer / A-H | Eight units approved | Complete |
| PO release | Bo / P-H | No released document | Pending |
| Supplier acknowledgement | Supplier / P-H | No response to released PO | Not established |
Complete the recorded outcome
- Give Bo the approved request and exact scope.
- Prepare and review the PO against that authority.
- Record actual release, then seek the supplier’s line response.
A notification telling Bo about approval is not evidence that Bo issued the order.
How many of the three stages are complete?
Show the worked answer
One: purchase approval. Release and supplier acknowledgement remain uncompleted, with no payment evidence.
Use separate completion timestamps and document references so approval reports cannot overstate orders placed.