Match serial identities, not total item count
The synthetic project borrowed camera CAM-1, microphone MIC-2 and tripod TRI-3. At closeout CAM-1 and TRI-3 are returned and acknowledged; MIC-2 remains at the worksite. The custodian requires each borrowed identity returned or explicitly transferred before the loan closes. No deposit or liability amount is supplied.
| Borrowed item | Observed location | Return state | Owner / next action |
|---|---|---|---|
| CAM-1 | Custodian store | Acknowledged RET-CAM | Closed item |
| MIC-2 | Worksite | Not returned | Ren retrieves under REC-MIC |
| TRI-3 | Custodian store | Acknowledged RET-TRI | Closed item |
Close returned items and retain the missing one
- Read borrowed identities
- Check acknowledged returns
- Locate MIC-2
- Assign recovery owner
- Close loan only after final handback or approved transfer
A different microphone cannot substitute for MIC-2 merely to reach three items; reconcile the actual borrowed identity.
Two borrowed items are closed and one remains open. Record the final custodian acknowledgement when MIC-2 returns; a retrieval plan alone is not evidence of handback.
Does the completed project phase close the three-item loan?
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No. MIC-2 still remains at the worksite, so one loan item and its recovery task remain open.