Compare the two publication references
Fictional document owner approved publication P8 for guide G3. Pack index says G4 but no G4 publication decision exists. Local rule uses the owner’s recorded publication identity, not the numerically largest draft. G4 is a draft under discussion.
| Reference | Version | Authority in local policy |
|---|---|---|
| Owner decision P8 | G3 | Published |
| Pack index | G4 | Conflicting entry |
| G4 source | Draft | No publication decision |
Resolve through the named publication decision
- Freeze the disputed index item
- Compare publication and draft identities
- Correct index to approved G3
- Reissue the corrected pack reference
A later approval for G4 would be a new publication event; do not backdate it.
Which guide may the administrator reference now?
Show the worked answer
G3 under P8. G4’s larger number does not supply a publication decision.
Preserve the disputed version trail
| Case | Action or result | Evidence boundary |
|---|---|---|
| Take largest version G4 | Hold | Draft only |
| Reference P8/G3 | Use approved reference | Decision matches source |
Record the corrected index revision and recipients needing a corrected reference. This task concerns publication records, not whether a staff member learned the guide.