Prepare the purchasing decision
Synthetic P-R orders five units at HKD 30 and has five accepted units. Invoice I-R charges HKD 32 each. The local matching rule permits no price variance without a recorded price decision. Quantity passes but the HKD 10 excess remains unresolved. Matching does not decide legal liability or payment.
| Basis | Units | HKD rate | HKD amount |
|---|---|---|---|
| Approved order | 5 | 30 | 150 |
| Invoice | 5 | 32 | 160 |
| Difference | 0 quantity difference | 2 per unit | 10 unresolved |
Complete the recorded outcome
- Match invoice quantity to accepted receipts.
- Read the applicable order price version.
- Record price difference and seek correction or a documented amendment.
A supplier email proposing HKD 32 is not an approved price amendment unless the required decisions are recorded.
Can five accepted units clear the HKD 160 invoice?
Show the worked answer
No. They support quantity only; 5 × (32 − 30) = HKD 10 still needs resolution.
Keep the proposed price decision separate from a completed document or payment action.